Urgent Reminder: June 24th Deadline to Download Your E-Verify Records or Lose the Data
Don’t Let Your Company’s E-Verify Data Become Permanently Irretrievable.
On June 24, 2023, the National Archives and Records Administration (NARA) will dispose of E-Verify records that are ten years old or older. This deadline affects all employers who use the E-Verify system.
To ensure you retain access to this important data, you must download these records before the deadline or they will be permanently irretrievable.
Why the 2023 NARA Record Disposal Matters
The upcoming record disposal is a vital issue for businesses, especially those who participate in E-Verify. E-Verify is an online system that enables employers to confirm the employment eligibility of their employees, as required by U.S. law. Keeping accurate records of this verification process is essential to comply with legal regulations and protect your company in case of audits or investigations.
In accordance with the government’s records retention and disposal schedule, USCIS disposes of E-Verify records that have reached a 10-year age threshold. This procedure ensures that outdated data does not clutter the E-Verify system, and allows the agency to maintain an efficient and streamlined database. While this disposal is necessary for system maintenance, it does mean that employers must act proactively to preserve their historical records.
June 24, 2023 – A Date to Remember
The upcoming E-Verify record disposal is scheduled for June 24, 2023. If you are an employer that participates in E-Verify, it is your responsibility to download your company’s historical records before this date. Failing to do so could leave your organization vulnerable to fines or penalties, should you require these records for future audits, investigations, or legal actions.
How to Download Your Historical Records from the USCIS E-Verify Database.
To retrieve your company’s E-Verify records that are ten years old or older, you must run a Historical Records report in the E-Verify system. Follow these simple steps:
- Log in to your E-Verify account.
- Navigate to the “Historic Records” screen.
- On the Historic Records screen, click on “Run Report.”
- The system will automatically pull every case in your account that is ten years old or older.
Once the report is complete, download the data and save it securely in your company’s records management system. I recommend creating multiple backups to ensure the information remains accessible in case of data loss or technical issues.
Have Questions or Need More Help?
The importance of maintaining accurate records is critical. The best course of action for I-9 compliance is to establish an effective program. As an I-9 attorney, I help clients create effective I-9 compliance programs and represent them in the event of an audit.
I invite you to contact me with any questions that you may have concerning the records disposal or I-9 compliance or representation.